You can also choose a Quick Click category that allows you to click only once in your Inbox or other table view to assign a default color category to a Microsoft Outlook item. Find out more in Assign a Quick Click category. Outlook has always supported categories and Outlook 2007 introduced Color Categories by merging the short-lived colored flags with categories. This page sums up a few things I've learned about Outlook categories and color categories, with suggestions for using and managing categories along with troubleshooting tips. After importing contacts from gmail to outlook, I have a whole bunch of categories I cannot seem to delete. Screenshot from Outlook 2016 for Mac.

1. Microsoft Outlook 2016 For Mac

Figure K You can rebuild some categories if necessary. This process will reclaim categories currently assigned to items, so it's not a full restoration, but it's a good start. 14: Upgrading I left this one for last because the information's growing old as more users upgrade. Outlook will maintain custom categories when you upgrade, but it might need a little help from you. If so, repeat the process in #13. Doing so will convert your existing master list and assign random colors to them (if necessary). You'll have to repeat this for each account in your profile.

How can I see the color coding of his Calendar as a delegate? Reviewer permissions on main Calendar Since Outlook 2007, The Color Categories are stored within the main Calendar folder of the mailbox owner. In order to get access to this list, so you can see the configured Color Categories as well, the mailbox owner needs to assign you at least “Reviewer” permissions. This includes the “Full Details” read permission which is required for displaying Color Categories.

Anyway, problem resolved:) Best Regards, Steve Fan Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact.

This free utility, Category Importer for Outlook, exports your Master Category List (MCL) to a text file that you can easily import on another PC. CodeTwo CatMan allows sharing of Outlook categories with other users on the local network. Centralized management using a shared configuration file. Version 3.0.1 Exchange Category Manager is a plug-in for Exchange Server and Office 365. It enables you to manage the Outlook categories and colors that are available in Outlook. Define an unlimited number of groups with different users.

Color Names Although knowing the names of the colors is less than useful for most users, they are in the Object model as OlCategoryColor. The 25 color names are as follows. Black Dark Maroon Dark Red Green Purple Blue Dark Olive Dark Steel Maroon Red Dark Blue Dark Orange Dark Teal Olive Steel Dark Gray Dark Peach Dark Yellow Orange Teal Dark Green Dark Purple Gray Peach Yellow White: No color assigned. To print a list of the category names and their colors, see. Category Tools and Utilities Category Manager allows sharing of color categories; it adds a sidebar to the folder view as well as opened items, in which you can group your categories and assign them lightning fast; and it adds a reminder, which optionally prompts you if you forget to assign a category. Version 3 The new big update of ReliefJet Essentials is fully compatible with Microsoft Office Outlook 2019, includes eight new utilities and brings the new functionality to utilities already included in the product.

Some of the third-party also support merging by category. More Fun with Categories See for details on how to use categories to create instant Personal Distribution Lists. You can use categories in Rules Wizard rules, both as part of conditions and as actions, assigning one or more categories to an item. For example, I used to use an autoresponder to handle subscription requests for my and marked the incoming requests with a category of 'Response sent.' If you create a new Outlook item from another item, the categories carry over. Back to the autoresponder example: I manage the mailing list in a Contacts folder that uses a custom form. New items are created by dragging the incoming message to the folder.

Microsoft Outlook 2016 For Mac

Don't click the flag. That's part of the follow-up feature, but you can set a default for that too (right-click a flag and choose Set Quick Click). This tip doesn't apply to Outlook 2003 or Outlook 2007. Figure D Set a category default for quick application. 4: Being consistent You probably create new categories as you need them, and allowing the feature to evolve is a sound choice. However, if you fail to apply your categories consistently, searches and sorts based on categories won't tell the complete story. Consider using rules to assign categories as mail arrives or as you reply: • On the Home tab, click Rules in the Move group and then choose Create Rule.

Use categories to distinguish items in a way that's meaningful to you. Knowing the basics is the beginning. Once categories become routine, you'll find you're working more efficiently and using them in ways you didn't anticipate. Have you discovered a timesaving way to use Outlook categories? Share your tips with fellow TechRepublic members.

If you upgraded to Office Outlook 2007 from another version of Outlook, any custom categories or categories from the Master Category List will be deleted. Items will still retain the category name, but not a color. First, verify the location of outlook.exe on your computer.

For example, if you use the default installation location, the text you would type would look like this: 'c: program files microsoft office office12 outlook.exe' /cleancategorie s • Click OK.

(It is added in Outlook 2000 -- but works only if each item has only one category assigned to it.) That does not mean that it can't be done, though. It just takes a bit of extra effort. Here are several methods: Method #1: Select Contacts by category using a filter, copy all matching items to a new Contacts folder, add that folder to the Outlook Address Book, and use it as the mail merge source. See the MSKB article Q160521: Categories Unavailable to Mail Merge in Word. Also see for a VBScript routine to do the copying to another folder for you. Method #2: You can use Excel to drive a bulk mailing based on a category. See the Microsoft article Using Microsoft Excel To Do a Bulk Mailing in Microsoft Outlook.

2: Assigning shortcuts If you prefer keyboarding to mouse clicks, you can create a shortcut key to assign a category. These shortcuts are handy, but keep them to a minimum.

If you use Exchange server, including Office 365 email or Outlook.com, your categories are stored in your mailbox. In Outlook 2003 (and older) the master category list is stored in the Windows Registry. Each user has a different category list. To back up the Master Category List in Outlook 2003: • Run Regedit and go to HKEY_CURRENT_USER Software Microsoft Office 11.0 Outlook and select the Categories key. • Choose Registry Export Registry File to make a copy of the Categories branch of the registry. Note that this list is in Unicode encoding and is not compatible with versions other than Outlook 2002. To use any of these methods to move categories to another computer using a compatible version of Outlook, you'll need to change the version number in the key before importing.

This feature appears to be missing in the newer versions, but it's still there. Once you display the All Categories dialog, start typing and Outlook will select categories accordingly. For instance, if you want to select a category named Waiting, type W. When Outlook highlights Waiting, press Spacebar to select it.

While this is not possible to do from the master category list in newer versions of Outlook, it is possible to type a list of categories and add them to the master list. • Open a contact form and switch to the All Fields page. • Select Frequently used fields from the Select from menu, then type (or paste) a comma-separated list of categories into the Category field.

In Outlook 2003, choose Arrange By from the View menu and then select Current View. • Select only the contacts that you want to merge by selecting a specific category group or groups. • Click the Home tab. Then, click Mail Merge in the Actions group.

Hi, I have upgraded MS office from 2011 to 2016 on my Mac (Sierra 10.12.2). Since the upgrade, the older calendar categories became colorless on Outlook 2016 (version 16.12). I want to delete them, but they are not accessible in 'Edit categories'. I have searched through forums, and some people have success in renaming the new colored categories with the old names, which allows them to delete. Does not work for me. I can rename the colored categories in the 'Edit Categories', but the new names do not show anywhere apart from the 'Edit category' panel, and there is no option to delete the old ones.

Choose Categorize from the Tags group and choose All Categories. Or right-click an item and choose All Categories. In Outlook 2007, click Categorize on the Toolbar and then choose All Categories. • Select a category. • From the Shortcut Key drop-down, choose a shortcut, as shown in Figure C. Outlook will display the shortcut in the dialog. Figure C If you forget a shortcut key, you can find it in the All Categories dialog.

Remove Categories From Messages To remove categories from incoming messages, create a rule and choose the condition to 'clear messages's categories'. If you use an older versions of Outlook, Rules Wizard doesn't have an option to remove categories from messages you send or receive, it can only add more categories. You'll need to use VBA to remove categories. Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean) Item.Categories = ' End Sub Visit for assistance with Outlook programming. Category-based Mail Merge Note that this section does not apply to Outlook 2003/2007/2010. In any of these newer versions you can filter or group by category, select the contacts in the category and start the mail merge using Tools, Mail merge. You can't use categories directly as selection criteria for a Word mail merge in Outlook 97 and Outlook 98.

• Next, right click on the top level of your data file (where Outlook Today is) and choose Properties • Click Upgrade to Color Categories button FAQ: Color Categories Q: How do I reset the categories? A: In Outlook 2007 or Outlook 2010, you can remove the categories you added and restore the defaults using the /cleancategories switch. Close Outlook and type or paste the following command in the Start Search field (Windows 7) or in the Run command (WinXP): outlook.exe /cleancategories This will remove all categories from the master category list and restore the default category placeholder names (Red Category, Blue Category etc). This will not remove the categories from individual items. To remove categories from Outlook items, create a search folder to find the items that have categories assigned then remove the categories using Select All, then right click and choose Clear All Categories. If you decide you want to restore the categories to the master list (and haven't deleted them from the items yet), use Upgrade to color categories.

“Export Outlook Messages to PDF Files” converts Outlook email to Adobe PDF documents, saves attachments and downloads external images if needed. “Merge PST Files” combines multiple PST Outlook data files into one and allows you to limit the maximum size of the resulting PST file. Tools Categories Administrator was specifically designed for users to easily administer Master and Individual Contact Categories in Outlook/Exchange/BCM. Add, rename, merge, remove, delete, import, and create categories in Outlook/Exchange/BCM. Create a query and then map it to the selected contacts. Want the same Master Category List in Outlook on different PCs?

Tlp 2844 zebra printer driver for mac. Within this folder, you can sort and group the categorized items. You can also create additional Category Search Folders for specific categories. Note: Assigning color categories in a card view in Contacts (such as Business Cards view) or Icons view in Notes is the same as assigning color categories in table view. • To assign a color category, do one of the following: • Select the item, click Categorize on the toolbar, and then click a color category. • Right-click the item, point to Categorize on the shortcut menu, and then click a color category.

• Select Calendar from the bottom-left of your Outlook client. • Create a new event or modify an existing event, using the steps above. • Click on Categories. • Select the color category you wish to assign to the calendar event. When you assign a color category, that color is used as the item's background color on the calendar grid. Tip You can change the name of any category. Click an appointment, meeting, email message, or contact, and then click Categorize.

But, you can make each calendar a different color by applying the same category to all the calendar items/events within that calendar. • Select Calendar from the bottom-left of your Outlook client. Office 365. Make sure only one calendar is checked within your list. • Click Organize tab. • Switch from Grid to List view by clicking on the List icon in ribbon above the displayed calendars. • Click on the first calendar item row to select it.

Demonstrates how to use an Outlook form to display all contacts by category. It's up to you to take the next step of writing code to do something with all those contacts. Also see: • • Things You Can't Do with Categories You can't create a view that shows both categories and subcategories.

I have no war stories of my own, but Microsoft includes the warning, so I'm passing it along to you. 6: Adding the Categories field If you don't see a Categories field, you can add it. Right-click anywhere in the title bar and choose Field Choose, as shown in Figure F. Then, drag Categories from the resulting list to the title bar, as shown in Figure G. To move the field, simply click and drag it. Figure F You can find fields using Field Chooser. Figure G Drag fields to the title bar.

Then, click Categories in the Arrangement group. Outlook will group your contacts by categories. If you're using Outlook 2007, choose Current View from the View menu.

• The first time that you assign an existing color category to an item, you're prompted to rename the color category. • On the toolbar, click Categorize, and then click Set Quick Click. • In the Set Quick Click dialog box, in the list, choose a color category. Changing to a different Quick Click category does not change the color category already assigned to any item. However, if you change the name or color of any color category, all of the items that have that color category assigned are updated to reflect the new name or color. You can also set your current Quick Click category from the Categorize menu in any open item.

Hi Andriymarusyk, As the old categories are not accessible in the 'Edit Categories' list, would you please add the category to the list with the same name as the old one? Once you do that, you will see the old category will be assigned a color in the navigation pane.

The changes that you make should be saved in the MCL and should be viewable from other clients and devices. Regards, Winnie Liang Please remember to mark the replies as an answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact.

The built-in keys often conflict with mobile devices, including netbooks and tablets that use the function keys for predefined tasks. 3: Assigning a default If you're like most users, you probably apply one category more than any other. If this is the case, you can assign that category to a Quick Click as follows: • Click the Home tab. Choose Categorize from the Tags group and choose All Categories.